SkedPal needs to be aware of your busy times according to your Google calendar so it won’t schedule tasks when you’re in a meeting. But, before connecting your Google calendar to SkedPal, let’s review what you have on your Google calendar:
- Fixed Appointments – If you’re using your Google calendar to book meetings with others, SkedPal will read your busy times to avoid scheduling tasks over them.
- Reminders – If you use full day events on your Google calendar as reminders (e.g. Birthdays), make sure they are set as ‘Available’. You can see this option in Google calendar’s edit event under ‘Show me as Available/Busy’ button.
- Shared Calendars – If others in your work or family/friends are sharing their calendar with you, you’ll see the option to select those calendars for sync’ing with SkedPal. If you do decide to connect shared calendars, their busy times will also be your busy times, and SkedPal will avoid scheduling tasks over those busy times. So, during Google calendar connection process, make sure you select the right calendars.
- Holidays – if you don’t want any SkedPal tasks to be scheduled on holidays, make sure SkedPal can read them from your Google calendar. If your holidays are on a separate calendar (e.g. Google’s default Holidays in the United States), make sure you add them in the connection process explained below.
- Time Blocks – You need to think about using time blocks on your Google calendar when starting to use SkedPal. If the activity for which you’re blocking time is at fixed times, then keep them as time blocks in Google calendar. You won’t need to add these as tasks to SkedPal. For example, if you’re going to a weekly community activity every Saturday from 10 AM to 12 PM, keep this as a recurring weekly time block on your Google calendar. However, if your activity does not occur at a fixed time, you’re better off removing your time block from Google calendar, and add this task to SkedPal for more flexible scheduling. Remember, that you can’t have the same activity as both a fixed time block on your Google calendar, and a task in SkedPal
How SkedPal calendar blends in: Once you connect your Google calendar to SkedPal, you’ll see a new calendar named ‘SkedPal’ on the list of calendars in Google. Your tasks from SkedPal will be scheduled in this calendar. Your own calendars in Google will never be altered by SkedPal. SkedPal only reads them to understand your busy times. SkedPal schedules your tasks around your busy times in Google calendar.
A copy of your Google calendar’s busy times will also be displayed on your SkedPal calendar. They will remain sync’ed at all times. So, when you add a new appointment to your Google calendar, or alter an existing appointment, SkedPal calendar will instantly be updated in the background. Once you make changes to your Google calendar, you want to re-schedule your tasks in SkedPal to align with your new appointment times.
How to Connect to your Google Calendar:
- Click on the menu on the top right of the screen (profile image) and select setting
- Select the Calendar tab, and click on Sync with my Google Calendar
- Click on Connect
- Check the calendars that apply – see above.
- Click on Save
For troubleshooting sync issues please see here.